Search

Data Protection Statement

Data Protection Statement

 

1. Data controller

The data controller in terms of data protection law is:

OKS Spezialschmierstoffe GmbH
Ganghoferstr. 47
82216 Maisach, Germany
Phone: +49 (0) 8142/3051-500
E-mail: info@oks-germany.com

- Hereinafter referred to as OKS

You can contact our data officer as follows:

Datenschutzbeauftragter der OKS Spezialschmierstoffe GmbH
c/o activeMind AG
Potsdamer Str. 3
80802 Munich, Germany
Phone: +49 (0) 89/91 92 94 - 90
E-mail: oks@activemind.de

2. What processing takes place on the website?

General information on the recipients of data within the Group:

OKS is a globally active company and is part of the Freudenberg Group. Personal data is processed by OKS employees and affiliated companies.

If data is processed in countries outside of the EU, OKS uses EU Standard Contractual Clauses including suitable technical and organisational measures to ensure that your personal data is processed in accordance with the European level of data protection.

Other special recipients are specified in the corresponding processing tasks.

a. Contact form (“General query”, “Lubrication technology query” and “Arrange call-back”) and contact via email
Purpose, legal basis and legitimate interest

The data you enter will be stored for the purpose of individual communication with you. The processing of data entered in one of the contact forms is based on a legitimate interest (Art. 6 Para. 1 f GDPR). We provide contact forms in order to facilitate contact with us. The information you provide will be stored for the purpose of processing your query and any follow-up questions.

If you contact us to enquire about an offer, the information you enter in the contact form will be processed to carry out pre-contractual measures (Art. 6 Para. 1 b GDPR).

Recipient:

Our website is maintained by a service provider who acts as our processor.

https://www.electronic-minds.de/de

If you send us a query regarding an offer, service providers commissioned by us may receive data for these purposes if required for the fulfilment of the corresponding service (e.g. IT services).

All service providers are also contractually obliged to treat your data confidentially.

Storage duration:

Data will be deleted no later than 6 months after your query has been processed.

If a contractual relationship is established, we are subject to the statutory retention periods and will delete your data after 6 or ten years.

Mandatory or required data provision

The provision of your data is voluntary. However, we can only process your query if you provide your name, e-mail address or, in case of a call-back request, your telephone number and the reason for your query.

Objection

Please read the information concerning your right of objection in accordance with Art. 21 of the GDPR below.

b. Information material requests
Purpose and legal basis

The data you enter will be stored for the purpose of sending you information material. The data entered by you on the order form will be processed for the purpose of fulfilling pre-contractual measures (Art. 6 Para. 1 b GDPR). The information you enter will only be stored for the purposes of order processing.

Recipient:

Our website is maintained by a service provider who acts as our processor.

https://www.electronic-minds.de/de
https://mgm-direkt.de/

All service providers are also contractually obliged to treat your data confidentially.

Storage duration:

Data is generally deleted after sending the ordered information material, at the latest 6 months after order processing.

Mandatory or required data provision

The provision of your data is voluntary. However, we can only process your query if you provide your name, address, contact details and order requirements.

c. Website visits
Purpose, legal basis and legitimate interest

When you access our website, in other words, if you do not register or otherwise provide your data, general information is automatically recorded about your visit. This information (server log files) includes, for example, your type of web browser, operating system used, the domain name of your Internet provider, your IP address and similar.

This is processed for the following purposes in particular:

  • To ensure fault-free connection to the website,
  • To ensure smooth use of our website,
  • Evaluation of system security and stability and
  • Further administrative purposes.

We also reserve the right to subsequently check the server log files if there are specific indications of illegal use.

We do not use your data to make any deductions about your person. Information of this type may be statistically evaluated by us in order to optimise our Internet presence and the supporting technology.

Processing takes place in accordance with Art. 6 Para. 1 f of the GDPR based on our legitimate interest in improving the stability and functionality of our website.

Recipient:

For the operation and maintenance of our website, we use technical service providers who act as our processors.

https://www.electronic-minds.de/de

Storage duration:

Data will be deleted as soon as it is no longer required for the purpose of its collection. For data used for website provision, this generally happens at the end of the respective session.

Mandatory or required data provision

The provision of the aforementioned personal data is neither legally nor contractually required. However, without the IP address and cookie ID, the service and functionality of our website cannot be guaranteed. In addition, individual services may be restricted or unavailable.

Objection

Please read the information concerning your right of objection in accordance with Art. 21 of the GDPR below.

d. Essential technical cookies
Purpose, legal basis and legitimate interest

Essential cookies help to make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

The following cookies are used:

  • Acceptance of language settings
  • Remembering search terms

Processing takes place in accordance with Art. 6 Para. 1 f of the GDPR based on our legitimate interest in the user-friendly design of our website.

Data recipients

The data recipients are any technical service providers used for the operation and maintenance of our website as processor.

https://www.electronic-minds.de/de

Storage duration and information on cookies

You will find details on the storage duration of cookies and the functional scope in the information displayed in the Cookiebot tool under “Expiry” or “Purpose” when you enter our website.

Mandatory or required data provision

The provision of the aforementioned personal data is neither legally nor contractually required. However, without this data, the service and functionality of our website cannot be guaranteed. In addition, individual services may be restricted or unavailable.

Objection

Please read the information concerning your right of objection in accordance with Art. 21 of the GDPR below.

Note on cookies

You can also browse our website without cookies. Internet browsers are often configured to accept cookies. You can use your browser settings to disable the use of cookies at any time. Please use your Internet browser’s help functions to find out how to change these settings. For standard browsers, see the list below. Please note that individual functions of our website may not work if you have deactivated the use of cookies.

If these cookies (also) concern personal data, we will inform you specifically in the following sections.

e. Non-essential technical cookies
Purpose and legal basis

At oks-germany.com, we use cookies to store information about your visit. Cookies – including from third-party providers – help us to improve our website and customise our offers to your interests. By clicking on “I agree”, you consent to this processing. Your consent is voluntary and can be revoked at any time with future effect.

Behind this standard technology are small text files that are stored on your device to enable, among other things, more convenient or secure website usage. Cookies can also be used to better tailor the offer on a website to the interests of its visitors or to improve it based on statistical evaluations. Statistical cookies help website owners to understand how visitors interact with websites through the anonymous collection and reporting of information.

For information on the cookies we use, please see our Cookiebot tool that appears when you access our website.

The legal basis for this processing is Art. 6 Para. 1 a of the GDPR.

Data recipients

The data recipients are any technical service providers used for the operation and maintenance of our website as processor. We have concluded the corresponding processing contracts with the service providers for this.

https://www.electronic-minds.de/de

Please see our Cookiebot tool for information on additional recipients and details of the technical functioning of the tools.

Storage duration and information on cookies

You will find details on the storage duration of cookies and the functional scope in the information displayed in the Cookiebot tool under “Expiry” or “Purpose” when you enter our website.

Mandatory or required data provision

You can also browse our website without cookies. Internet browsers are often configured to accept cookies. You can use your browser settings to disable the use of cookies at any time (see revocation of consent).

Revocation of consent

You may revoke your consent to the storage of your personal data and its use by OKS at any time. To do this, simply use the contact details found on the website or in this data protection statement.

Note on cookies

You can also delete individual or all cookies through your browser settings. In addition, you will receive information and instructions on how to delete these cookies or prevent their storage in advance. Depending on your browser provider, you will find the required information under the following links:

Profiling

Tracking tools are used to evaluate the behaviour of website visitors and analyse their interests. To do this, we create a pseudonymous user profile.

f. Use of Google Analytics
Purpose and legal basis

Google Analytics is used on our website as tracking or web analysis tools. Through this web analysis, we obtain information on the behaviour of visitors to our website, e.g. where they come from or how long they stay. This information enables us to identify weaknesses on the website and improve its efficiency.

Google Analytics is an analysis service offered by Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as Google). Google Analytics uses so-called “cookies”, i.e. text files that are stored on your computer and allow an analysis of your use of the website. The information generated by the cookie on your use of the website is generally transmitted to a Google server in the USA and stored there. Due to the activation of IP anonymisation on this website, your IP address is, however, shortened by Google within the member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google uses this information to analyse your usage of the website, compile reports on the website activities and render further services related to website activity and Internet usage to the website operator. The IP address transferred by your browser in the context of Google Analytics is not combined with other data by Google.

The legal basis for the processing of this data is Art. 6 Para. 1 a of the GDPR.

Revocation of consent

You can prevent storage of the cookies by setting your browser software accordingly. However, we wish to point out that in this case you may not be able to use all of the functions on this website to their full extent. You can also prevent the collection and transfer of the data generated by the cookie which is related to your usage of the website (including your IP address) to Google and the processing of such data by Google by downloading and installing the browser plug-in available under the following link: Browser add-on for disabling Google Analytics [LINK: https://tools.google.com/dlpage/gaoptout?hl=en].

As an alternative to the aforementioned browser add-on or in browsers on mobile devices, you can prevent tracking by Google Analytics on our website by changing your consent.

Recipient:

Data recipients are the data controller and Google as processor. We have concluded the corresponding processing contract with Google for this.

https://www.electronic-minds.de/de

Storage duration:

Data transferred by us to Google is deleted after 14 months. The deletion of data with a retention period that expires after 14 months takes place monthly.

Third-party country transfers:

Google processes your data in the USA. We have concluded Standard Contractual Clauses as a suitable guarantee for legally compliant data transfer.

Profiling:

Google Analytics tracking tools are used to evaluate the behaviour of website visitors and analyse their interests. To do this, we create a pseudonymous user profile.

Mandatory or required data provision:

The provision of your personal data is neither legally nor contractually required. If you refuse access, the functions of this website may be restricted.

g. Google AdWords
Purpose and legal basis

Our website uses Google conversion tracking. The operator of Google AdWords is Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. If you reached our website via an advertisement placed by Google, Google AdWords will add a cookie to your computer. The cookie for conversion tracking is added when a user clicks on an advert placed by Google.

If the user visits certain pages of our website and the cookie has not yet expired, we and Google can recognise that someone has clicked on the advert and has thus been redirected to this page. Every Google AdWords customer receives a different cookie. Cookies cannot therefore be tracked via the websites of AdWords customers. The information obtained with the help of the conversion cookie is used to create conversion statistics for AdWords customers who use conversion tracking. This tells the customers the total number of users who have clicked on their ad and were redirected to a website equipped with a conversion tracking tag (so-called generated data). However, they do not receive any information that could identify users personally.

The legal basis for the processing of this data is Art. 6 Para. 1 a of the GDPR.

Recipient:

Every time a user visits our website, personal data, including their IP address, is transferred to Google in the USA. This personal data is stored by Google. Under some circumstances, Google may transfer this personal data collected through the technical process to third parties.

The recipient of the generated data is also the data controller and our service provider www.pulfer.de as processor. We have concluded the corresponding processing contract with the service provider for this.

Our company does not receive any information from Google that could be used to identify the data subjects.

Storage duration:

These cookies expire after 30 days and are not used for personal identification.

Third-party country transfers:

Google processes your data in the USA. We have concluded Standard Contractual Clauses as a suitable guarantee for legally compliant data transfer.

Revocation of consent:

If you do not wish to participate in tracking, you can refuse the setting of a cookie required for this, for example, through a browser setting that disables the automatic setting of cookies or by setting your browser to block cookies from the “googleleadservices.com” domain.

Please note that you must not delete opt-out cookies if you do not want measurement data to be recorded. If you have deleted all of your cookies in the browser, you must re-set the corresponding opt-out cookie.

Mandatory or required data provision:

The provision of your personal data is neither legally nor contractually required. If you refuse access, the functions of this website may be restricted.

3. Data security

We only handle personal data to the extent possible in accordance with data protection regulations. We also strive to take all necessary technical and organisational security measures to ensure the adequate protection of your personal data from unauthorised access and misuse at all times.

In order to protect your data during transfer, we use encryption methods (e.g. SSL) via HTTPS. Our servers are secured by means of firewall and virus protection. Back-up and recovery procedures, as well as role and authorisation concepts, are a matter of course for us.

Our employees are obliged to observe the provisions of the GDPR and the Federal Data Protection Act (BDSG).

4. What data protection rights do you have?

Every data subject has the right of information as per Art. 15 GDRP, the right of rectification as per Art. 16 GDPR, the right of deletion as per Art. 17 GDPR, the right of restriction of processing as per Art. 18 GDPR, the right of objection as per Art. 21 GDPR and the right of data portability as per Art. 20 GDPR.

The restrictions pursuant to Sections 34 and 35 of the BDSG apply to the rights of information and deletion.

You may revoke your consent to the processing of personal data at any time. To do this, please contact oks@activemind.de. This also applies to the revocation of consent given before the entry into effect of the General Data Protection Regulation on 25 May 2018. Please note that revocation is only valid with future effect. Processing carried out before said revocation remains unaffected.

You also have the right of appeal to a competent data protection supervisory authority (Art. 77 GDPR in conjunction with Section 19 BDSG). A list of supervisory authorities (for the non-public sector) with addresses is available at:

https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

5. Changes to our data protection policy

We reserve the right to modify this data protection policy in order to ensure its constant compliance with current legal requirements or to implement changes to our services in the data protection statement, e.g. when introducing new services. The new data protection policy will then apply to your next visit.

6. Information concerning your right of objection pursuant to Art. 21 GDPR

Individual right of objection

For reasons that arise from your particular situation, you have the right to object at any time to the processing of your personal data pursuant to Art. 6 Para. 1 e or f of the GDPR (data processing based on weighing of interests); this also applies to profiling based on this provision within the meaning of Art. 4 no. 4 of the GDPR.

If you object, we will no longer process your personal data unless we can prove compelling, legitimate reasons for the processing that prevail over your interests, rights and freedoms, or the processing is required for the purpose of enforcing, exercising or defending legal claims.

Objection recipient

The objection can be made informally to the data controller using the contact details specified under Section 1, with the subject “Objection” and specifying your name, address and date of birth.


Cookiebot

  • Contact

    OKS Marketing Department

    Ganghoferstr. 47
    82216 Maisach
    Germany

  • Contact

    OKS customer and technical service department

    Ganghoferstr. 47
    82216 Maisach
    Germany

  • Contact

    OKS Logistics & Supply department

    Ganghoferstr. 47
    82216 Maisach
    Germany